2020 – Cemetery Mowing & Trimming - 05

The Deerfield Cemetery Trustees are seeking sealed bids for cemetery maintenance of several town cemeteries.

Cemeteries include:

• Old Center Cemetery [near the top of Meetinghouse Hill Road].  Work includes spring leaf and debris cleanup and removal, two to three mowing per month during the growing season (May, June, September, October) and others when needed,  weed-cutting along walls and around markers, fall cleanup and leaf and debris removal. This is the only currently active cemetery. 
• Fellows-Sanborn Cemetery [Middle Road near Leavitt’s Hill] Spring and Fall cleanup with debris removal, two to three mowing per season.
• Haynes Cemetery [Haynes Road] Spring and Fall cleanup with debris removal, two to three mowing per season.
• Tilton Cemetery [across from 106 Nottingham Road] Spring and Fall cleanup with debris removal, two to three mowing per season.
• Parade Cemetery [Nottingham Road near Parade Ground] Spring and Fall cleanup with debris removal and particular attention paid to leaf removal at front step area.  Stick removal during all seasons, two to three mowing per season. Some additional marker stabilizing may be required.  Work at Parade Cemetery includes the adjacent Academy Cemetery.

Additional requirements include regular reports to the cemetery trustees of cemetery wellbeing including notice of tree or brush issues, overturned or damaged markers, and any other concerns.
 

Bid Submission

• Use “Vendor Bid Form” following RFB, page 2 for all Bids.  Bids shall be submitted according to the format indicated on the form; any bids submitted not using the format will be rejected.
• Provide proof of current liability insurance with the Bid.
• Please mark each bid envelope clearly with:

 “2020 – Cemetery Mowing & Trimming - 05”

All bids must be received at the Board of Selectmen’s Office by no later than Friday, April 24, 2020 by 2:00 pm.  Mail all sealed bids to “Board of Selectmen”, 8 Raymond Road, P.O. Box 159, Deerfield, NH 03037.   

• Bids shall be opened and read aloud at the April 27, 2020 meeting of the Board of Selectmen. 
• All bids must be made on the Vendor Bid Form.  All bid items must be filled in.
• No bidder may withdraw a Bid within 30 days of the actual date of bid opening.
• A conditional or qualified Bid will not be accepted.

The Town of Deerfield reserves the right to reject any and all bids.