Town – Cemetery Mowing - 03

TOWN OF DEERFIELD
INVITATION TO BID
P.O. Box 159 ▪ 8 Raymond Road ▪ Deerfield, New Hampshire 03037 ▪ Tel (603)463-8811 ▪ Fax (603)463-5846
Website: www.townofdeerfieldnh.com
2023 – Cemetery Mowing & Trimming – 03
The Deerfield Cemetery Trustees are seeking sealed bids for cemetery maintenance of several town cemeteries.
Cemeteries include:
• Old Center Cemetery [near the top of Meetinghouse Hill Road]. Work includes spring leaf and debris cleanup and removal, mowing a minimum of three times per month during the growing season (May, June, September, October) and others when needed, weed-cutting along walls and around markers, fall cleanup and leaf and debris removal. This is the only currently active cemetery.
• Fellows-Sanborn Cemetery [Middle Road near Leavitt’s Hill] Spring and Fall cleanup with debris removal, mowing three times per season.
• Haynes Cemetery [Haynes Road] Spring and Fall cleanup with debris removal, mowing three times per season.
• Tilton Cemetery [across from 106 Nottingham Road] Spring and Fall cleanup with debris removal, mowing three times per season.
• Parade Cemetery [Nottingham Road near Parade Ground] Spring and Fall cleanup with debris removal and particular attention paid to leaf removal at front step area. Stick removal during all seasons, mowing three times per season. Some additional marker stabilizing may be required. Work at Parade Cemetery includes the adjacent Academy Cemetery.
For all cemeteries, the first cleaning and mowing should occur prior to Memorial Day.
Additional requirements include regular reports to the cemetery trustees of cemetery wellbeing including notice of tree or brush issues, overturned or damaged markers, and any other concerns. The complete scope of work will be further defined at a mandatory bidder’s meeting scheduled for Wednesday, April 5, 2023 at 9:00 a.m. The visit will begin at the George B. White Building, 8 Raymond Road, Deerfield, NH. Please direct questions or requests for additional information to: Ray Ellis, Facility Supervisor at 603-463-8811, ext. 330. Maps and directions to all contracted areas will be handed out at the meeting. Bids will only be accepted from bidders who attend the mandatory bidder’s meeting. The expectation is that mowing will begin at the start of the growing season and end when the growing season is finished. Any changes to mowing schedule will need to be authorized by the Facility Supervisor prior to the requested change taking place.
BID SUBMISSION
• Use “Vendor Bid Form” following RFB, page 2 for all Bids. Bids shall be submitted according to the format indicated on the form; any bids submitted not using the format will be rejected.
• Provide proof of current liability insurance with the Bid.
• Please mark each bid envelope clearly with:
“2023 – Cemetery Mowing & Trimming - 03”
All bids must be received at the Board of Selectmen’s Office by no later than Wednesday, April 19, 2023 by 2:00 pm. Mail all sealed bids to “Board of Selectmen”, 8 Raymond Road, P.O. Box 159, Deerfield, NH 03037.
• Bids shall be opened and read aloud at the April 24, 2023 meeting of the Board of Selectmen.
• All bids must be made on the Vendor Bid Form. All bid items must be filled in.
• No bidder may withdraw a Bid within 30 days of the actual date of bid opening.
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• A conditional or qualified Bid will not be accepted.
• The Town of Deerfield reserves the right to reject any and all bids.
Posted 3.22.23